The St Gregory’s Foundation Privacy Policy below was adopted by the Board of Directors with immediate effect on 5th March 2018.

At the St Gregory’s Foundation, we’re committed to protecting and respecting your privacy.

This policy explains when and why we collect personal information about people who support our charity, visit our online resources, contact us; how we collect and use your information; the conditions under which we may disclose it to others and how we keep it secure.

We may change this policy from time to time so please check this policy to ensure you’re happy with the changes. By supporting our charity, visiting our online resources, contacting us, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy should be sent by email to Julia-sgf@outlook.com or by writing to 4 Bushy Court, 20 Upper Teddington Rd, Hampton Wick, Surrey, KT1 4DU.  Alternatively, you can telephone 0203 372 4992.

Who are we?

We, The St Gregory’s Foundation, is the charity dedicated to helping to relieve poverty and prevent poverty and social insecurity in Russia and the countries of the former USSR, amongst the most vulnerable groups of people of all nationalities and religions. We are the UK registered charity no.1002469 and a private limited company no.2589926. The registered address is 8 Biddulph Road, London, W9 1JB.

 In practice, our current work is concentrated almost exclusively on assisting socially disadvantaged and disabled children and young people and enabling young orphans and families to become as independent as possible.

We work entirely through local partner organisations to ensure that appropriate local solutions are found to problems, and to help strengthen the local charity sector. We only work with those individuals and organisations who help those in need, irrespective of religion, ethnicity or political views, who meet high standards of transparency in their activities, and share our ethic of empowering their beneficiaries.

What information do we collect for administrative purposes?

We may collect:

Your name, address, email address, telephone number, organisation, donation history and whether your donations are eligible for gift aid.

If you make a donation online or purchase our greetings cards, your card information is not held by us, it is collected by our third party processors, who specialise in processing credit/debit cards securely.

How do we collect information from you?

We obtain information about you when you make a donation, become a member, contact us to buy our greetings cards, get in touch via website or online resources, register to receive our newsletter and email bulletins and attend our events.

How is your information used?

We may use your information to:

  • process a donation that you have made
  • process orders that you have submitted
  • to carry out any obligations arising from any contracts entered into by you and us
  • send your details to a member of the Board who wishes to contact an individual or group about a specific event or appeal
  • seek your views or comments on the services we provide
  • notify you of changes to our services
  • send you communications which you have requested and that may be of interest
  • to you. These may include information on AGM, project news, campaigns, appeals, other fundraising activities, promotions of our greetings cards and services
  • process a grant or job application.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We do not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Third party service providers working on our behalf:

We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process donations and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service.

When you are using our secure online donation pages, your donation is processed by a third party payment processor, who specialises in secure processing of credit/debit card transactions.

Disclosure

Please be reassured that we will not disclose your information to third parties beyond the St Gregory’s Foundation for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive our publicity and fundraising materials from us about the vital work we do to help children and families in Russia and the former USSR, our fundraising activity and services, then you can select your choices by ticking the relevant boxes situated on our membership form on which we collect your information.

We will not contact you for publicity and fundraising purposes by email or by post unless you have given your prior consent. You can unsubscribe from receiving our email bulletins or newsletters at any time by contacting us by email: Julia-sgf@outlook.com or telephone on 0203 372 4992.

How can you access and update your information?

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you.

You have the right to view your personal information and should send your request to the Executive Secretary (julia-sgf@outlook.com), who will require proof of your identity.

In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us as above or write to us at:

Julia Ashmore, Executive Secretary, SGF

4 Bushy Court, 20 Upper Teddington Rd

Hampton Wick, Surrey, KT1 4DU

Alternatively, you can telephone 0203 372 4992.

How we store your information

When you give us personal information, we take steps to ensure that it’s treated securely.

When your information comes to us we store your personal details in our Access Database which is locked under a secure password in the main office PC which is also locked with a confidential password. We store the paper version in a locked cabinet.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Who is responsible for data protection

As a small charity we don’t have a Data Protection Officer. Access to the Database is generally restricted to the Executive Secretary, who is responsible for data protection, however, in the absence of the Executive Secretary, the Board will appoint another Board member to undertake the responsibility for data protection.

What will happen if there is a breach?

The Trustees guarantee that in case of a breach, the charity will access and investigate the breach, take a course of action to prevent further breach and will inform the ICO (Information Commissioner’s Office) within 72 working hours.

How regularly is the policy reviewed?

The policy is reviewed every two years.